6 Systems Every 6 Figure Business Owner Needs

We've said it before and we'll say it again, the systems and processes you have in place are KEY to scaling and growing a successful business. Whether you are a solopreneur or run a growing business, having the right systems and tools in place can help you effectively and efficiently run your business.

Poor management has led to the failure of countless small businesses. Here are the 6 systems you NEED to build a successful, long-term business.

ACCOUNTING & BOOKKEEPING

You may not be a fan of bookkeeping, but it's so important to ensure your finances are in order. A business financial system tracks every dollar your business makes and spends, so it's imperative to have one that is feature-filled and efficient to use. Software like Xero makes the process a whole lot easier, and outsourcing the work to an accountant will help even more!

PROJECT MANAGEMENT

As a busy entrepreneur we are sure you have a lot to do; keeping everything straight can be a serious challenge! A good project management tool is necessary to stay on top of your day-to-day tasks, teams, and projects.

We are lucky to be living in an age where your to-do list can be digital and automatically sync between your laptop and phone so you can literally run your business anywhere that you have an internet connection. A popular tool for project management is Trello. This platform is great for individuals and teams working to manage projects, where every single part of your task can be managed, tracked, and shared with teammates.

EMAIL MARKETING

Managing your leads outside of social media is still very important & effective when growing your business. Email is the number one method for business communications today! But a lot of business owners complain that email takes up too much of their valuable time and energy.

Finding the right system is going to save you a lot of time when it comes to automating emails. MailChimp is an easy-to-use marketing platform for small businesses, and you can start off with a free plan and upgrade once you grow your email list.

CONTENT CREATION

Content creation is the process of generating topic ideas that appeal to your target audience, creating content around those ideas, and making that information accessible to your audience. When you create content, you’re providing free and useful information to your audience, attracting potential customers to your website, and retaining existing customers through engagement.

Are you struggling to create consistent and effective content? You may find outsourcing content creation is a better process for you! Or if you do enjoy creating your own content, setting a system in place where you can bulk create will be more effective and save you more time. Some of our favourite tools for content creation include Canva (for creating designs) and Later (for planning, scheduling & publishing social media posts).

CLIENT MANAGEMENT SYSTEM

How are you currently managing your leads? Are they starting to slip through the cracks, and is it difficult to stay on top of every communication? You need a better contact management system!

An effective contact management system will help you organise your contacts and track information related to each of them. If you’re not quite ready for an advanced tool like Salesforce or Hubspot, Trello is a great option that isn’t difficult to set up or expensive. Check out this Trello CRM Board here.

SALES MANAGEMENT SYSTEM

A sales management system automates and manages the sales process, including your entire sales funnel from pre to post-sale. An effective sales management system can minimise manual admin tasks and improve forecasting and analytics. Zendesk is a great online sales management system.

Every business needs systems. But the reality is that most business owners don’t have them in place and don’t want to spend time on system creation. While it may seem like an unnecessary admin task in the beginning, a lack of systems will become the bottleneck in your business when you are growing. When you want to grow beyond 6-figures, it is absolutely necessary to have systems in place.

If you’d like further help on implementing any of these systems to help your business grow, you can book a free consultation with us.